DIN KYC for Director

Filing DIR-3 KYC is an essential compliance requirement for directors registered under the Companies Act, 2013. This process ensures that the Ministry of Corporate Affairs (MCA) has accurate and updated information about directors in the case of a company and designated partner in the case of LLP. Failure to comply can result in the deactivation of the Director Identification Number (DIN) and a penalty of Rs. 5000 to activate the DIN again. 

This DIN KYC Guide by CA Manish Mishra provides a step-by-step walkthrough on how to file DIR-3 KYC for directors each year between April 1 to Sep 30.

What is DIR-3 KYC?

DIR-3 KYC is an annual filing required by the MCA for all directors with a DIN, including individuals who were directors in the previous financial year. It ensures that the contact details and personal information of directors are verified and up-to-date.

Who Needs to File DIR-3 KYC?

• Directors holding a DIN allocated on or before March 31 of the financial year.
• DIN holders whose DIN is not deactivated due to non-compliance.

Types of DIR-3 KYC Filing

- DIR-3 KYC Form: For individuals filing for the first time or updating details.

- DIR-3 KYC Web: For directors who have already submitted the form in a previous year and are confirming no changes in details.

Key Documents Required

Before filing DIR-3 KYC, gather the following documents:

- PAN card (mandatory for Indian nationals).

- Aadhaar card (linked to a mobile number).

- Passport (mandatory for foreign nationals and optional for Indian nationals).

- Email ID and mobile number (for OTP verification).

- Latest photograph (passport size).

- Address proof (e.g., electricity bill, bank statement) not older than two months.

Pre-Requisites

Active Digital Signature Certificate (DSC) registered with the MCA.

Updated details in your DIN, including name and address, matching your identity proofs.

Step-by-Step Process to File DIR-3 KYC

Step 1: Access the MCA Portal

• Visit the MCA portal (www.mca.gov.in).
• Log in with your credentials or register as a new user.

• Route to the "MCA Services" section.
• Select "DIR-3 KYC" from the list of forms.
• Download the latest version of the DIR-3 KYC form.

Open the form using Adobe Reader.

Provide the following details:

• DIN
• Full name (as per PAN/Aadhaar)
• Date of birth
• Nationality
• Address
• Email ID and mobile number
• Upload scanned copies of supporting documents as attachments.

• Enter your email and mobile number.
• Generate OTPs and verify them for authentication.

Step 5: Add Digital Signature

• Affix your DSC in the specified field.
• Ensure that the DSC is registered with the MCA.

Step 6: Upload the Form

• Log in to the MCA portal.
• Navigate to the "Upload e-Forms" section.
• Upload the completed DIR-3 KYC form.

Step 7: Make the Payment (if applicable)

If filing after the due date, pay the penalty fee (₹5,000 as per MCA rules).

Step 8: Acknowledgment

Upon successful submission, you will receive a confirmation email and an acknowledgment receipt.

Filing DIR-3 KYC Web

If you’ve already filed DIR-3 KYC in previous years and there are no changes in details:

• Log in to the MCA portal.
• Select "DIR-3 KYC Web."
• Enter the DIN and verify using OTPs sent to your registered email and mobile number.
• Submit and download the acknowledgment.

Important Deadlines

Annual Due Date: Typically, September 30 of each year.

Filing after the due date incurs a penalty of ₹5,000.

Consequences of Non-Compliance

• Deactivation of DIN.
• Late penalties for reactivation.
• Potential disqualification as a director.

FAQs on DIR-3 KYC

- Can I file DIR-3 KYC without a DSC?

It depends. For the first time, DSC is mandatory as it form based. For subsequent, DSC is not required for filing DIN KYC (web-based).

- What happens if my DIN is deactivated?

You can reactivate your DIN by filing the DIR-3 KYC form along with a penalty of Rs. 5000/-

Yes, Aadhaar is mandatory for Indian nationals as it is linked to OTP verification.

Yes, foreign nationals with a DIN are required to file DIR-3 KYC. They must provide a valid passport and address proof.

GenZCFO Advice

Many founders who exit as directors think that since they are not associated with any company, their DIN KYC is not mandatory. However, irrespective of the fact whether you are associated with any company or LLP; it is mandatory to file a DIR-3 KYC. It is an annual compliance for DIN/DPIN Holders, ensuring that the MCA database remains accurate. At GenZCFO, we help you with the step-by-step process outlined above, and our professional assistance, directors can have their DIR-3 KYC filed on time with efficiently and avoid penalties.

Contact us for your DIN compliance to maintain an active DIN and ensure a smooth directorship experience.